Event Guidelines and Tips

  • Rental Guidelines
    1. The park may be reserved by owners for personal gatherings within the following perimeters:
      1. The pavilion is subject to availability and is reserved on a first come first serve basis.
      2. Reservations are made in 4 hour blocks.
      3. Reservations are exclusive to the pavilion, there may be other activity going on in the park during the event.
      4. The pavilion may be rented free of charge within 30 days of the event date.
      5. The pavilion may be reserved 60 days out for a fee of $200.
      6. The pavilion may be reserved more than 60 days out at normal event rental rates (2019 Rental Rates).
      7. Reservations may be requested by filling out the Reservation Request Form.
      8. Please report any cancelations immediately.
  • Usage Guidelines
    1. No amplified sound after 10pm
    2. Balloons and confetti are prohibited.
    3. Events have a carry in carry out policy. All trash, decorations, and other items that are brought into the event must be removed from the pavilion at the end of the event
    4. Compostable serving ware is required
    5. The owner who reserves the pavilion is responsible for all the event’s participants and for any/all damage to the facility or grounds that occur during the event.
    6. Equipment borrowed or rented from Olivette must be returned in the same condition it was received and returned to its original place

Tips on Planning The Perfect Pavilion Gathering

  • Less is more when decorating the pavilion.
    • There is always a light breeze, lightweight and tall centerpieces do not work well
    • The mantel works as the perfect focal point for decorations
  • Don’t forget the chairs!
    • The pavilion comes equipped with four farm tables but no chairs
    • Classic Event Rentals or have BYOC (bring your own chairs)
  • Checklist of necessary items:
    • Trash/recycle bags
    • Serving ware (compostable serving ware is required)
    • Drink containers & compostable cups
    • Bug spray & sunscreen
    • First aid kit
    • Coolers & ice
  • Things to remember!
    • It is an outdoor pavilion and may be subject to debris and bird droppings
    • Arrive early to inspect the area
    • Seasonally, geese do visit the park – if hosting a party with children, be aware that there might be goose droppings surrounding the pavilion and they might need to be removed.
    • Parking at the Pavillion is limited to ADA necessity and loading and unloading only. All other parking is ideally located on the other side of the railroad tracks from the pavilion. Please have guests park there and keep the emergency access road free of cars.